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Factors to Consider When Choosing a Wedding Venue

August 12th, 2017 2:27 am

Once you have a rough idea of when you’d like to get married, the next stage is to spend time visiting different wedding venues to see which of them suits your wedding plans and most importantly your wedding budget. The idea of finding the most romantic castle to hold your wedding may be everyone’s dream, but if it is well and truly out of your price range, then you need to think again. There are more then enough wedding venues for you to find the perfect one for you, so don’t rush, here are some tips to help guide you in finding the perfect wedding venue.

wedding venue

Your style

A casual affair with outdoor elements, or a formal soirée at a grand hotel? Downtown chic or a lakeside retreat? A rustic country feel or modern urban ambiance? Determining the style of your wedding is the first step in deciding which venue fits your vision best. Every couple is different and will have a unique list of qualities that they are looking for in a venue. Once you nail down the style and feel you are looking for, you can contact venues that fit that description.


A summer wedding in July or a winter wedding in December – you need to decide on the time of year you’d like to have your wedding so that when you contact venues they can let you know what dates are available in that particular month. Most weddings happen in the summer months, but autumn is also becoming a popular choice for couples to tie the knot. The month you choose to get married in will help determine the best fit for a venue. Depending when you want to get married, you might have to be flexible with your date as good venues book up at least a year in advance.


This is the biggest factor when choosing a wedding venue. When you contact venues, ask them what the average cost is to have a wedding at their location. Costs vary greatly, and you want to make sure the venue fits within your budget before you go on a site visit. Otherwise, you may just be wasting your time, or fall in love with a venue that you can’t afford. Anyone contributing to the cost of the wedding should go along on the venue tours so that everyone has all of the information needed when making a decision on booking a venue. Make sure to get all of the information in writing so that you can review everything later and compare each venue properly to ensure they fit within the budgeted costs.


You should have an idea on the number of guests you will be inviting to your wedding so that you can make sure the venues you visit can accommodate the number of guests you will be inviting. Always book a venue that can accommodate all invited guests – don’t book a venue hoping you will have fewer guests that can attend. Just in case most of the guests RSVP yes, you want to make sure your venue can accommodate everyone comfortably.

Will you have a lot of out of town guests that will need accommodations and transportation? If so you’ll want to choose a venue that is close to hotels and where guests can be transported to easily. If the venue you absolutely love is a little out of the way, you may need to look into bus and shuttle services to get guests to and from the wedding site.

Food and drink

This is often the most important part of the wedding – some couples can be very particular on the style and quality of the food and drink that they serve their guests. Generally speaking, the higher the quality and service, the higher the price. What kind of food and beverages would you like to serve at your wedding? If you have a certain idea in mind – let’s say food stations or family style service, a casual bar-b-que feel or a gourmet five-course meal – you will need to make sure the venue can accommodate your requests. If not, will they allow you to bring in your own caterer? Do they have set menu packages and can they customize a menu for you? Do they provide a menu trial dinner? Will they provide the alcohol or do you need to provide it yourself and apply for your own permit? Will your expectations require extra servers and fees?

Asking the right questions

Some venues offer full service – catering, tables, chairs, linens, glassware, dishware, lighting, bartenders, alcohol, tents, décor, music, and audio/visual. You will have to determine your needs before meeting with a venue to ensure they can provide everything that you need. Do they also provide a list of preferred vendors and are you required to book those vendors or can you bring in your own? What are all of the costs involved – rental fees, taxes, gratuities, service fees, cake cutting fees, set up fees. Get everything in writing before signing a contract and putting down a deposit.

Basic Wedding Planning – A Birds Eye View

July 27th, 2017 10:21 pm

Weddings can be complex. One moment, you might seem to be in control, but not the next, when everything that can go wrong, does go wrong. Therefore, if you are planning your wedding, it all comes down to a few factors – Do you want to DIY it, or leave it to a wedding planner? And of course, for everything, you need to know the cost, or rather, what is your budget?

For many people, they leave it to the wedding planner to handle everything for them. Which is a smart move as long as you can afford them. There are different wedding services that can also handle different parts, or aspects of the wedding, and these just focus on their segment, which usually means doing a better job at it.

Here are a few such wedding services:

• Wedding reception planners
• Wedding guest accommodation and transportation
• Wedding food/cake catering services
• Wedding photography services
• Wedding gift procurement/buying
• Wedding guest entertainers
• Wedding official/religious services

Going the DIY route can certainly save you a lot of money because you are cutting out the middleman in all of this, but bare in mind that going DIY also begets quite a lot of stress, since you need to go over all the details yourself. You can definitely save a lot on wedding gifts if you choose and buy them yourself, and you can also hire a friend or relative who is a photography buff to take your wedding photos.

That’s why the most important consideration in any wedding is the Budget. And that is the reason why many people delay their weddings in order to save up some money to afford a wedding. This does not mean that just because you can afford it, that you can simply hire a bunch of wedding planners who should do everything for you, when you could easily handle some of their tasks!

By getting involved, at least in some way, you actually get to learn a thing or two about organization, and also keep an eye on your wedding planner, so that he/she doesn’t shortchange you easily. I have heard enough of horror stories from people who left everything to incompetent and greedy wedding planners who messed up everything!

At the end of the day, marriage is one of those most significant moments in life. Weddings should always be memorable for the right reasons, and not the wrong ones. Let’s make your wedding count!

So, are you ready to get married?